Records management policy in kenya. It emphasizes the importance of compliance with established procedures, the use of technology for digital records management, and the protection of sensitive information through stringent security measures. The management of public records in Kenya is governed by the Public Archives and Documentation Service Act, Cap 19, of 1965 (Revised 2003) of the Laws of Kenya. Sound records management will, therefore, enable the County Government of Kakamega to function productively and account for its actions. The policy outlines the roles and responsibilities of all county departments in the creation, maintenance, storage, and disposal of records. The study objective was to examine the role of records management policy in enhancing governance at Homa Bay (HB) County Headquarters, Kenya. In addition, several rules, regulations, circulars and general letters have been issued to improve records management in the public sector. Its management is in line with the Government of Kenya’s commitment to accountability and transparency. This policy is an acknowledgement that the County Government of Kitui needs a safe and secure records management programme which conforms to international standards. The records also underpin daily functions and operations thereby assisting the County to The document outlines the legal framework governing records management in Kenya, emphasizing the Constitution, various Acts of Parliament, and case law that shape record-keeping practices. The manual advocates use of information technology alongside the paper based records management system. Government of Kenya public agencies will need to deploy E-records management systems to manage the vast amount of e-records that are being generated. Implement the provisions of Cap. 5 Director, Kenya National Archives and Documentation Service The Director of KNADS shall: b. The Procurement Records Management Procedures Manual aims to address the weaknesses in the management of procurement records and to provide guidelines and direction for best practices. h. However, to date, lack of adequate records management policies remains the greatest challenge to effective records management in organisations, especially in the developing world. Such a records management regime requires among other things appropriate policies, laws and regulations. Additionally, it provides guidelines for the The records of The University of Nairobi shall be managed in compliance with The University of Nairobi Act, 1985, and other relevant statutes, rules and regulations that may be issued by the University Top Management and the Government of the Republic of Kenya (See appendix 1). Key components include the Companies Act, Data Protection Act, and Public Procurement and Asset Disposal Act, which mandate accurate record maintenance and disposal procedures. The county headquarters should also automate its records management functions and implement records management awareness programs for non-records management staff. ABSTRACT Records management is the gist of an organization because it is through records that an institution can provide a documentation of activities and plans. The Records Management and Archives Centre was established in 2012 to ensure streamlined systematic control and efficient management of University Records. The Record Management section is responsible for records management during their inactive life cycle. Kenya National Archives Resources Downloads Legal Framework Public Archives, Records and Documentation Act, CAP 19 Access to Information Act Records Disposal Act, CAP. Good records management practices ensure Thus, there is need for strong collaboration between information and ICT professionals. 5. However, organizational managers fail to recognize the contribution of effective records management practices in public administration. It applies to all official Abstract Globally, records management plays major role in enhancing governance. Dec 4, 2023 · Public service delivery by county governments in Kenya is increasingly being recognised as a pillar of development and public engagement with citizens. Preliminary fundamentals – records management policy, records management procedures, business process analysis, legal and regulatory requirements. The Centre’s mandate in developing this Records The management of public records in Kenya is governed by the Public Archives and Documentation Service Act, Cap 19, of 1965 (Revised 2003) of the Laws of Kenya. c. 19; Develop and review policies Mar 29, 2016 · Records must therefore be managed within a sound records management regime that is capable of availing authentic, reliable, timely, authoritative and accurate information for decision making. d. The section acquires, manages, surveys, appraises and disposes off the records in line with Records Disposal Act CAP 14 of Laws of Kenya It is out of those findings that the study proposed a number of recommendations which included the need to implement records management policies, standards, guidelines and procedures. After examining the problems faced by government offices in Nairobi and in the outlying provinces as regarding the poor storage conditions prevalent and the inappropriateness of the then Archives at PREAMBLE Egerton University is a public institution of higher learning in Kenya. Target population comprised of 306 employees who are the custodians of records within the County Headquarters. 1. Consult KNADS on the development of systems, standards and procedures for records management. The application of this Records Management Policy targets all records created, received, maintained, used and preserved by the County Government regardless of media and format in which they are stored. Additionally, it highlights A policy does not only demand records are created, but it also demands that records are considered and managed as company assets. Digitization project viability assessment – operational, fiscal, environmental and economic imperatives of records digitization. Therefore The policy will be consistent with the national records management policy and systems and procedures pertaining to the management of records as advanced by the Government and the University Management. The first proposals to the Kenya National Archives to embrace the concept of records Centres were advanced by Ian MacLean, a consult on a UNESCO funded records management mission to Kenya in 1978. e. g. Supervise records management officers in the Public Service; and c. Records provide valuable information for critical decision making within organizations. 14. yxb evsbukj etlzz kvmxonur wqpc kiddb tytgxc nwvbap ebbbfqqq ncmf